Your personal information
The University of Lincoln collects personal information about you when you enquire to The Bridge regarding research projects. We use this information to discuss the project with you, and to contact you regarding any requested research projects. This notice explains more about how we use your personal information.
- What information we collect about you
- How we use your information
- Information we may share with other organisations
- Information processed abroad
- How long we keep your information
- Accessing your information and other rights
- How to object or withdraw consent
- How to contact us
- How to complain
What information we collect about you
We collect information about you when contact the University to enquire about a research project you would like the University to conduct on your behalf. This information will include your contact details and will be used solely to discuss the research project request you have submitted to the University. This may include your name, your email address, postal address or telephone number, or any other contact information you provide to the University. The legal basis for the University to process this information is that it is necessary for the performance of a contract, which you have entered into, or intend to enter into with the University.
Keep your details up to date by contacting The Bridge team through our enquiry page
How we use your information
We collect information about you to fulfil the contract, you have entered into, or wish to enter into with the University in relation to a research project. This information is used only for this purpose and will not be used for any other purposes, unless agreed with you otherwise. We may use this information for pre-contractual reasons such as, proposals and/or quotes which you have requested/ We need to hold this information so we can provide project proposals, quotations or reports on ongoing or finalised projects. We will only obtain and hold the minimum amount of personal data needed to fulfil these purposes
Information we may share with other organisations
We will not share any of your personal information outside the University of Lincoln.
We occasionally use a number of suppliers who process personal information on our behalf. These include suppliers of software services. These act strictly on our instructions and must not use the information for their own purposes. In almost all instances we will use those software services using our own credential so as to protect your data
In exceptional circumstances we may be asked to share your information with police or other investigators if it would prevent or detect crime or safeguard a person’s wellbeing. Each instance will be judged on its own merit and any sharing of information will be done within the law.
Information processed abroad
Your personal information will not be shared or processed outside the European Economic Area.
How long we keep your information
We will keep you data for up to 3 years after the initial contact with The Bridge, if your enquiry does not progress to a full project. If we undertake research on your behalf, we will keep your information for as long as we need to contact you pertaining to the research data that has been gathered. This is typically at least 10 years.
If you access additional University of Lincoln services these may keep a record of your contact and will provide you with details of how long they keep your information.
Accessing your information and other rights
You have a number of rights relating to your personal information. These include:
To request a copy please contact the Information Compliance team on the details below. The team will process your request within a month.
The University of Lincoln’s Information Compliance team can be contacted by email on firstname.lastname@example.org or by post at: Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
How to object or withdraw consent
If you object to our use of your personal information then we must stop unless we can demonstrate compelling legitimate grounds for continuing. Please contact The Bridge staff at our e-mail address and explain your objection.
If you have provided your consent for the use of your personal information then you can withdraw this consent at any time.
How to contact us
The Bridge is best contacted through our main contact page, located here
For general enquiries please call the main University of Lincoln switchboard on 01522 88 2000 or write to University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
You can find contact details for individual teams and staff elsewhere on this website or by visiting http://staff.lincoln.ac.uk.
If you have a query about your personal information rights then please contact the Information Compliance team by email on email@example.com or by post at Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
How to complain
If you feel that we have let you down in relation to your information rights then please contact the Information Compliance team by email on firstname.lastname@example.org or by post at Information Compliance, Secretariat, University of Lincoln, Brayford Pool, Lincoln, LN6 7TS.
You can also make complaints directly to the Information Commissioner’s Office (ICO). The ICO is the independent authority upholding information rights for the UK. Their website is ico.org.uk and their telephone helpline number is 0303 123 1113.